Pagosa Peak Open Business Manager

Position Description Duties & Responsibilities 

This position can be part or full-time

The PPOS Business Manager is responsible for the operational, financial, human resources, and facility management that supports PPOS’s mission of developing brave and experienced lifelong learners who contribute to our evolving world.

Core Responsibilities include, but are not limited to: 

Operational

• Responsible for site-level procurement of supplies, materials, equipment, and inventory management.
• School manager for transportation, food services, facilities maintenance, security, and other third-party service contracts, ensuring ongoing monitoring and implementation of contracts.

Financial

• Responsible for site-level budget monitoring and management, with input into budget development.
• Run monthly close-out and reconciliation of bank accounts.
• Preparation of monthly, quarterly, and annual financial reports with support from the CPA. To include: 
• monthly profit and loss statements, expense by vendor.
• Quarterly budget to actuals, 
• Yearly budget to actuals, yearly budget in June, and revisions in January. 
• Documents requested for the annual audit.
• Coordinate with the grant writers for all federal, state, and local grant applications and reporting.
• Prepare drawdown requests for state and federal grants such as Title, READ, EASI, and ESSER.
• Manage payroll processes, including timesheet process, payroll Journal Entries, and the financial pieces of benefits administration.
• Manage the accounts payable process, including reviewing and processing purchase orders and payments, ensuring appropriate coding, and working with staff to ensure all expenditures are in compliance with the operating budget, capital plans, contracts, and restricted funding sources.
• Oversee, in coordination with CPA, year end audits as well as any site audits from state or federal agencies.  
• Provide requested documentation to Board members, finance committee members, and open records requests.
• Prepare materials in conjunction with the School Director.
• Attend all finance committee meetings, PPOS school board meetings, Archuleta district school board meetings upon request and state-level business manager’s meetings.  
• Ensure that all financial policies related to food service programs are being adhered to.  
• Manage procurement and ordering of food and equipment, ensure delivery of food matches invoices by inventorying delivery each Monday and Thursday.  
• Assure meal reimbursement is accurate by acting as the POS cashier or delegating this responsibility when absent. Compare Titan records with those provided by our School Food Authority.
• Bill outside contracted sites for meals delivered and delivery on a monthly basis and oversee the process of recording these meals.  

Human Resources

• Oversee the processing of all new hire paperwork.
• Maintain personnel files for all employees.
• Cooperate with the School Director to implement policies and procedures at school. (e.g. compensation, vacation/sick days; recruitment screening, background checks, etc). 
• Support recruitment for open positions through sourcing and screening applications, maintaining recruiting systems, drafting offer letters, providing follow-through with candidates, and reporting recruiting statistics.
• Lead employee onboarding activities related to policies, building access, staff handbook, technology and email allocation, and benefits enrollment.
• Implement fingerprinting-supported background checks and teaching certification of all applicable employees. 
• Administer employee benefits programs, answer employee questions, support claim resolution, and maintain related systems.
• Coordinate and ensure completion of employee exit interviews.  Report the outcome of exit interview information to management and track/maintain data.
• Ensure compliance with applicable employment laws and regulations.
• Investigate circumstances of employee on-the-job injuries; prepare required documentation; and report safety hazards to the School Director.

Facility/Transportation

• Manage facility maintenance and daily operations, including possible supervision of custodial staff and student transportation.
• Serve as a liaison to the Building Corporation to help ensure their financial policies are being upheld.
• Scrutinizes facility wear and tear and makes recommendations as to facility improvements.

Qualifications 

• Must hold a Bachelor’s or Master’s degree, preferably in business administration, accounting, or finance.
• An unwavering commitment to and belief in the vision/mission of Pagosa Peak Open School, including the PPOS place-based, project-based learning model; 
• The ability to focus and thrive in a fast-paced, entrepreneurial environment; 
• The ability to work effectively in a team environment and the willingness and desire to support others in doing their best work; and 
• An entrepreneurial spirit that reflects an openness to change, a willingness to problem-solve, and an interest in developing new ideas and programs. 

Professionalism 

•  Promotes and maintains a positive and effective school climate by ensuring that all interactions with staff, students, parents, and the public at large are prompt, efficient, helpful and friendly.  
• Seeks out and participates in educational and professional development.
• Recognizes problems and impediments and reports them promptly with options for solutions to the School Director; promotes and assists with constructive resolutions.

• Reflect critically upon job performance; identify areas for further professional development as part of a professional development plan that is linked to advisory work, school goals.
• Listen thoughtfully to other viewpoints and respond constructively to suggestions and criticisms. 
• Use feedback to update your professional development plan. 
• Fulfill all outlined and related functions professionally, timely, and thoroughly.

Begin the application process by emailing the following documents to areali@ppos.co:

1. Introductory Letter of Interest.
2. Resumé, including past and current employment information.
3. Three letters of reference from people (non-relatives) who have knowledge of your qualifications for the position(s) you’re interested in.

Pagosa Peak Open School is an Equal Opportunity Employer (EOE). We do not and will not discriminate on the basis of race, religion, national origin, sex, age, handicap, marital status, or status as a disabled veteran. Information provided on your application will not be used for any discriminatory purpose.